Artist emails - 2025

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CONGRATULATIONS! You have been selected to participate in the 26th Annual Denver Arts  Festival. We are pleased with the quality of art that has been accepted into the festival. We had more than normal the amount of applications  this year making it one of the most competitive shows ever. We are quite  pleased with the quality of the art for 2025!

PLEASE READ ALL OF THE INFO BELOW
PAYMENT OPTIONS (PLEASE READ!)
DUE MARCH 18*

Please note that you will need to Accept (on Zapplication) but you have three options for payment. If you pay through Zapplication the booth fee is $575. If you want to save money  ($25 per booth) you can pay for your booth fees with either Checks or Venmo by March 18. Another reason to pay by check or Venmo is that I can offer 100% refund if you need to cancel. I can’t offer 100% return with payments to ZAPP since they take a percentage of the payments.
*(After  that date, if you haven't paid for your booth, it will go to an artist  on our waitlist.) If you are not able to accept the invite, please let us know ASAP.

Payments for electricity and corners are with CHECKS or Venmo ONLY. Please use separate checks for each item and we will only cash the checks for those things that we are able to give you.

Please do not use PayPal since those fees come out of our budget which we would rather use for advertising.
*Booth $575 (ZAPP) - $550 Check/Venmo – Save $25
*Double Booth $1150 (ZAPP) -  $1100 Check/Venmo – Save $50
*Electricity $50 -  Check/Venmo ONLY
*Corner booth $195 -  Check/Venmo ONLY (limited number of corners)

VENMO PAYMENTS TO: @Jim-DeLutes (if they ask for digits of my phone # - 1964)

Send all payments to (Make checks out to DAF):
DAF
PO Box 1743
Berthoud, CO 80513

Booth Layout:
I have attached the booth layout map. Please email me any booth requests you may have.
We  have some early PR opportunities this year so the earlier you accept  and pay the better the chances that we can use you in our Press  Releases.

I will be in touch soon with updates, Hotel deals, Taxes, Insurance, etc.

Again, congratulations on being accepted and thank you for supporting the festival.

Please contact me with any questions – 303-517-1964.

Sincerely,
Jim DeLutes
Director
Denver Arts Festival
Jdphotos7@gmail.com

The deadline to accept and pay for your booth is March 18. If you are  mailing in your payments, please do not wait until the last minute since  the Post Office is about as quick as the pony express! So mail early:

Denver Arts Festival
PO Box 1743
Berthoud, CO 80513

If you are not able to come to the festival this year, please let me  know since there are many good artists on our wait list that would be  happy to get in.

INSURANCE:
You must have insurance for the show. I have secured a policy for that weekend for $49. Here is the link -
https://app.actinsurance.com/events/11189

If you want to check to see if I've received your payment, just check  the status of your ZAPP account and if it says 'Received' that means I  have your payment.

Let me know if you have any quesitions - jdphotos7@gmail.com

Thanks,
Jim DeLutes
Denver Arts Festival

APRIL 7

This email is filled with important info so please do not just skim over it. Thanks!
 

CANOPY RENTAL
If you are needing to rent a canopy, we have a limited number in house that we rent for $200 (Tent, sidewalls and weights) Once those are gone, our rental company has them for $250.
Contact me directly to rent them.jdphotos7@gmail.com
 

INSURANCE AND TAXES
 

These two things are critical to your ability to do the show. As stated in the application, you will need to have liability insurance.
Insurance –  I have negotiated a good deal on the insurance policy. Go to this link to get your insurance policy and other info about insurance - https://denverartsfestival.com/taxes
 

Taxes (State and City)
 

You will need to have both a special events sales tax license from the State and a sales tax license from the City & County of Denver. You will find applications for both at this link - https://denverartsfestival.com/taxes There are phone numbers for both the city and state listed on that page if you have any questions. If you have issues with the State please call Jamie at the Department of Revenue. That info is on the tax page. You can not get a license online. It must be mailed in or done in person. Do not wait until the last minute since it can take 4-6 weeks to get it.
 

IMPORTANT!!
BOTH THE CITY OF DENVER AND THE STATE OF COLORADO HAVE STATUTES THAT I MUST GIVE THEM YOUR NAME, ADDRESS, AND SALES TAX LICENSE NUMBERS. I HAVE TO DO THAT AT THE LATEST, 15 DAYS BEFORE THE SHOW. I WOULD REALLY APPRECIATE YOU SENDING THOSE TO ME BY May 9th.
THEY ARE NOW SENDING OUT $1000 PENALTIES TO ANYONE WHO DOES NOT FILE THEIR TAXES IN THE TIME ALLOTTED.
 

HOTEL 

(These deals will end by May 6th or when all rooms are taken, whichever comes first)
I have a deal for you at both the Staybridge Suites which is half a block from the show. https://denverartsfestival.com/rentals-hotel-deals
 

If you want to search online for hotel deals, the address of the festival’s location is 8304 E. 49th Pl. Denver 80238.
 

BOOTH ASSIGNMENTS

I have finished the booth assignments and you'll find your booth number at the bottom of this email. If you have a 'C' at the end of the booth number, that means you have a Corner, the letter 'E' means electricity.
I was able to honor about 90% of your booth requests. I did run out of corners before I ran out of artists wanting them. 

WEBSITE

All of the artists are now posted on the website. Please check your listing to make sure the info is correct - https://denverartsfestival.com/2025-artists 

 Also, I have created a hidden page on the website that has all of the emails that I have and will send. You will also find the hotel information plus the form for tent rental there. There are two ways to access this page. The first is using the following link: -https://denverartsfestival.com/emails
The other way is to scroll to the bottom of any page on the website and you’ll see the pages for the website. At the end of the list is the letter ‘E’ – click on that to go to the email page.
 

Please let me know if you have any questions – jdphotos7@gmail.com
 

Thanks,
Jim DeLutes
Director - Denver Arts Festival
www.DenverArtsFestival.com