ALL OF THE EMAILS THAT HAVE BEEN SENT OUT TO ARTISTS PLUS BUTTONS TO ACCESS THE FORM TO RENT TENTS, SALES TAX INFO, AND THE HOTEL DEALS ARE BELOW.
CONGRATULATIONS! You have been selected to participate in the 26th Annual Denver Arts Festival. We are pleased with the quality of art that has been accepted into the festival. We had more than normal the amount of applications this year making it one of the most competitive shows ever. We are quite pleased with the quality of the art for 2025!
PLEASE READ ALL OF THE INFO BELOW
PAYMENT OPTIONS (PLEASE READ!)
DUE MARCH 18*
Please note that you will need to Accept (on Zapplication) but you have three options for payment. If you pay through Zapplication the booth fee is $575. If you want to save money ($25 per booth) you can pay for your booth fees with either Checks or Venmo by March 18. Another reason to pay by check or Venmo is that I can offer 100% refund if you need to cancel. I can’t offer 100% return with payments to ZAPP since they take a percentage of the payments.
*(After that date, if you haven't paid for your booth, it will go to an artist on our waitlist.) If you are not able to accept the invite, please let us know ASAP.
Payments for electricity and corners are with CHECKS or Venmo ONLY. Please use separate checks for each item and we will only cash the checks for those things that we are able to give you.
Please do not use PayPal since those fees come out of our budget which we would rather use for advertising.
*Booth $575 (ZAPP) - $550 Check/Venmo – Save $25
*Double Booth $1150 (ZAPP) - $1100 Check/Venmo – Save $50
*Electricity $50 - Check/Venmo ONLY
*Corner booth $195 - Check/Venmo ONLY (limited number of corners)
VENMO PAYMENTS TO: @Jim-DeLutes (if they ask for digits of my phone # - 1964)
Send all payments to (Make checks out to DAF):
DAF
PO Box 1743
Berthoud, CO 80513
Booth Layout:
I have attached the booth layout map. Please email me any booth requests you may have.
We have some early PR opportunities this year so the earlier you accept and pay the better the chances that we can use you in our Press Releases.
I will be in touch soon with updates, Hotel deals, Taxes, Insurance, etc.
Again, congratulations on being accepted and thank you for supporting the festival.
Please contact me with any questions – 303-517-1964.
Sincerely,
Jim DeLutes
Director
Denver Arts Festival
Jdphotos7@gmail.com
The deadline to accept and pay for your booth is March 18. If you are mailing in your payments, please do not wait until the last minute since the Post Office is about as quick as the pony express! So mail early:
Denver Arts Festival
PO Box 1743
Berthoud, CO 80513
If you are not able to come to the festival this year, please let me know since there are many good artists on our wait list that would be happy to get in.
INSURANCE:
You must have insurance for the show. I have secured a policy for that weekend for $49. Here is the link -
https://app.actinsurance.com/events/11189
If you want to check to see if I've received your payment, just check the status of your ZAPP account and if it says 'Received' that means I have your payment.
Let me know if you have any quesitions - jdphotos7@gmail.com
Thanks,
Jim DeLutes
Denver Arts Festival
APRIL 7
This email is filled with important info so please do not just skim over it. Thanks!
CANOPY RENTAL
If you are needing to rent a canopy, we have a limited number in house that we rent for $200 (Tent, sidewalls and weights) Once those are gone, our rental company has them for $250.
Contact me directly to rent them.jdphotos7@gmail.com
INSURANCE AND TAXES
These two things are critical to your ability to do the show. As stated in the application, you will need to have liability insurance.
Insurance – I have negotiated a good deal on the insurance policy. Go to this link to get your insurance policy and other info about insurance - https://denverartsfestival.com/taxes
Taxes (State and City)
You will need to have both a special events sales tax license from the State and a sales tax license from the City & County of Denver. You will find applications for both at this link - https://denverartsfestival.com/taxes There are phone numbers for both the city and state listed on that page if you have any questions. If you have issues with the State please call Jamie at the Department of Revenue. That info is on the tax page. You can not get a license online. It must be mailed in or done in person. Do not wait until the last minute since it can take 4-6 weeks to get it.
IMPORTANT!!
BOTH THE CITY OF DENVER AND THE STATE OF COLORADO HAVE STATUTES THAT I MUST GIVE THEM YOUR NAME, ADDRESS, AND SALES TAX LICENSE NUMBERS. I HAVE TO DO THAT AT THE LATEST, 15 DAYS BEFORE THE SHOW. I WOULD REALLY APPRECIATE YOU SENDING THOSE TO ME BY May 9th.
THEY ARE NOW SENDING OUT $1000 PENALTIES TO ANYONE WHO DOES NOT FILE THEIR TAXES IN THE TIME ALLOTTED.
HOTEL
(These deals will end by May 6th or when all rooms are taken, whichever comes first)
I have a deal for you at both the Staybridge Suites which is half a block from the show. https://denverartsfestival.com/rentals-hotel-deals
If you want to search online for hotel deals, the address of the festival’s location is 8304 E. 49th Pl. Denver 80238.
BOOTH ASSIGNMENTS
I have finished the booth assignments and you'll find your booth number at the bottom of this email. If you have a 'C' at the end of the booth number, that means you have a Corner, the letter 'E' means electricity.
I was able to honor about 90% of your booth requests. I did run out of corners before I ran out of artists wanting them.
WEBSITE
All of the artists are now posted on the website. Please check your listing to make sure the info is correct - https://denverartsfestival.com/2025-artists
Also, I have created a hidden page on the website that has all of the emails that I have and will send. You will also find the hotel information plus the form for tent rental there. There are two ways to access this page. The first is using the following link: -https://denverartsfestival.com/emails
The other way is to scroll to the bottom of any page on the website and you’ll see the pages for the website. At the end of the list is the letter ‘E’ – click on that to go to the email page.
Please let me know if you have any questions – jdphotos7@gmail.com
Thanks,
Jim DeLutes
Director - Denver Arts Festival
www.DenverArtsFestival.com
APRIL 17
Just 5 weeks away!
Just a few reminders - Please make sure that you have your sales tax license taken care of. There may be someone from the Revenue Dept. coming down to the show and checking everyone. You can show your application and a check that was written if you haven't received your license in time. Please make sure you send me your state tax license number.
The deadline for making reservations at the hotels is May 6th(unless all of the reserved rooms are taken). Please go to this link for all the info you need for taxes, hotels, insurance and all emails that have been sent.
https://denverartsfestival.com/emails
Set-up will be on Friday May 23 starting at 7am. All of the details and the times that you can enter to unload will be in an email that I’ll send closer to the show.
All artists are on the site. Please check your listing to make sure all of it is correct.
I've attached a promo piece so you can use it when posting on social media or sending out emails to your clientele, etc.
Please let me know if you have any questions.
See you soon,
Jim DeLutes
Director - Denver Arts Festival
jdphotos7@gmail.com
______________________________________________
MAY 4
This is a long email but very important. Please take the time to read it. It’s not as long if you just read the info that pertains to your booth for setup instructions.
Just a couple of weeks away from setting up on Friday the 23rd and I want to fine-tune the setup schedule. Please understand that we have 4 sections to the festival and all four streets are different widths. I’ve tried to figure out the best ways to get everyone in without undue traffic jams. Please be patient during setup. We have all day to do it. If it’s jammed up, go sit in one of the restaurants and come back out when it lightens up. Please remember that we are in a neighborhood so please be respectful and keep the noise down, especially early in the morning and later in the evening. Thanks.
Everyone (with the exception of booths 103-116) will enter the show from one street ONLY and that is 49th Place. DO NOT GO AGAINST THE FLOW OF TRAFFIC OR YOU WILL BE ASKED TO LEAVE AND YOU WILL HAVE TO WAIT UNTIL THERE IS ROOM TO GET BACK IN.
I am attaching a map showing flow and direction of traffic. I know that most of you are visual people so I hope this will help. Please print this out and bring it.
Just to confuse you more, there are two Valentia Streets, one on the west side of the park and one on the east. Please make sure you’re turning onto the correct one.
Booths 1-2 and 185-186 Please pull up to your booths from Northfield Blvd. Park next to your booths but do not block the exit.
Booths 3 through 102 will enter on 49th from the east (coming from Verbena St). Booths 3-31 will turn left on Valentia. When exiting you will go out onto Northfield Blvd.
Booths 32-44 will continue straight to access your booths. You will exit by staying straight on 49th Place to Uinta Street. Do not make any turns until you get to Uinta
Booths 45 – 102 will turn right on Valentia. When exiting you will turn right on 50th Ave.
Booths 103-116 will enter on 50th Avenue from the East (coming from Verbena St) and continue straight to access your booths. You will exit by staying straight on 50th Avenue to Uinta Street. Do not make any turns until you get to Uinta
Booths 119 through 184 will enter on 49th from the west (coming from Uinta St).
Booths 119-156 will turn left on Valentia. When exiting you will turn left onto 50th Ave.
Booths 157-184 will turn right on Valentia. When exiting you will go out onto Northfield Blvd.
Booths 117-118 Come in on 50th St. from Uinta and park along the curb on 50th near your booths. Please call me when you arrive so we can go over your loading procedures – 303-517-1964.
IMPORTANT – PLEASE IGNORE THE ONE-WAY SIGNS ON VALENTIA. THE ROADS ARE CLOSED SO WE CAN GO IN WHICHEVER DIRECTION WE NEED TO. PLEASE FOLLOW THE INSTRUCTIONS ABOVE.
LOAD IN TIMES: Due to the sizes of some of the streets we will need to alter some of the load in times. The odd numbers can still come in at 7AM and out by 9:15AM (if you’re done earlier or can get your vehicle out earlier, please do so).
The Following Even number booths will begin coming in at 9:30 BUT we will need to stage them into some of the areas due to narrow streets.
9:30 - Booths 3-16 and Booths 172 -186 will line up at their respective sides of Valentia at 49th Place. We will then try to get the vehicles that are present into the area in numerical order. You will exit onto Northfield.
10:00 - Booths 18-30 and Booth 158-170 will line up at their respective sides of Valentia at 49th Place. We will then try to get the vehicles that are present into the area in numerical order. You will exit onto Northfield.
BOOTHS 41-97 AND 110-148
I BELIEVE WE CAN GET ALL EVEN BOOTHS IN STARTING AT 9:30.
Remember, you can dolly in at any time no matter what your booth number is, and after 12 noon you can come in anytime there is room.
Big Rigs or Large Trailers - We will see if we can get you in. Otherwise, you may have to park on the side streets and load in. If you aren’t sure, please call before driving into the show – 303-517-1964.
YOU CAN ALSO PARK ON SIDE STREETS AND DOLLY IN AT ANY TIME. PLUS, AS LONG AS YOU CHECK IN BEFORE 6PM YOU CAN SET UP IN THE EVENING UNTIL 10PM (I would advise being done by 8 since it's pretty dark after that). You could also set up just your tent and panels, etc. and then come back in the evening to load your artwork.
Again, we have all day to do this. Being patient and working with each other will go a long way in keeping it somewhat sane. I know that’s my personal goal…keeping myself somewhat sane.
TEAR DOWN - I don’t like a lot of rules with tear down since I believe most of you do this enough times through the year to know what to do. That said, if the weather is dry through the weekend, I want everyone to tear down as much of your booth and artwork before pulling in. The show ends early at 5PM so we have 5 hours before we have to be done. Again, wheeling out may make sense for some of you. Remember, you will enter and exit the same as during setup.
Parking (RV Parking will be in a future email) - There is street parking all around the festival. If you don’t need to be close, please park a little farther away to leave parking for customers. There is also a lot Northeast of the show at the High Tech Elementary School at Verbena St. & Stoll Place (about 2 blocks from the show).
THE FOLLOWING PARKING LOT CAN ONLY BE USED AFTER 6PM ON FRIDAY AND THEN ALL DAY SATURDAY AND SUNDAY: At the corner of Northfield and Wabash is the Goddard School (about a block east of the show). IF YOU PARK IN THIS LOT BEFORE 6PM ON FRIDAY, I WILL HAVE YOUR VEHICLE TOWED AWAY. THE GODDARD SCHOOL IS KIND ENOUGH TO LET US USE THAT SPACE AND LAST YEAR ARTISTS WENT IN EARLY AND INTERFERED WITH PARENTS PICKING UP THEIR CHILDREN.
Although we don’t have an official parking area at the Northfield Mall you probably can park on the outer lots or over by Target.
DO NOT PARK IN THE LOTS BY THE RESTAURANTS at Northfield Blvd.
Landscaping – When setting up and during the festival please be very careful if you have landscaping behind your booth. Do not lay panels or boxes on any plants (or planters).
Check-in - The check-in booth (info booth) will be on the corner of the small park by booth 31. We will set it up temporarily so that we are not in the way. You can pick up your packet. Please put the parking pass on your dashboard. Don’t need it for parking but it will let us know your booth number in case we need to have you move it. Also, you may need to sign the Central Park Right of Entry form at check-in (unless you have done the show in the last few years from.)
SECURITY – We have a security team overnight on Friday and Saturday. We have a uniformed Denver Police officer patrolling during the festival hours. Also, I’m at the Staybridge over Friday and Saturday nights in case there are any security or weather issues that need immediate attention.
Wind - Since this is Colorado, and for those of you who might be new to Colorado shows, just know that it can sometimes be ‘breezy’ here. That said, do make sure you bring extra weights. Since we are on the streets there is no way to stake your tent. If you’re unsure about whether your booth is secure, feel free to ask me or one of my staff to double-check it.
Volunteers (they wear red T-shirts) – We’ll have enough to handle everything but instead of getting a scheduled volunteer to watch your booth while you take a break, you will need to call Laura (303-678-3041) and put in your request as you need it. We will send the next available volunteer to you. Please be patient since we might get backed up at times.
Insurance - Please make sure to have your insurance forms with you in case we need to confirm that you have it.
Show Map – There will be a map of the show at the info booth and also on large A-frame signs at each street intersection. They can also find any artist’s booth number at the info booth.
I know this is a long email but the setup instructions have worked great for the past 8 years so please follow all instructions.
See you soon,
Jim DeLutes
Director
Denver Arts Festival
jdphotos7@gmail.com
PS - Remember that all emails that have been sent can be seen at this link - https://denverartsfestival.com/emails
MAY 7
I didn’t want to give you too much info in the last email so here are a few items that you need to know.
SALES TAX – 9.15%
RV PARKING (ALSO ARTIST PARKING):
1) Great news for those who have been asking about staying in their RVs. We have two locations for RV’s: The Goddard School, which is one block East of the show, has allowed us to use their parking lot for the weekend. DO NOT pull into their lot before 6PM on Friday! Please park smart so that we can utilize the space. If there is space left after all of the RVs have been parked, then other artists can use the lot also.
2) RV’s can also park on either side of Runway 35 Park (see attached map) Since both of these are in neighborhoods around the show, be respectful and quiet so that we can use these spaces again in the future. At Runway Park please park on the side of the street next to the park and not in front of the houses.
3)There is also parking at DSST: Conservatory Green Middle School (see map) but again, do not access this lot until after 6pm on Friday.
Right of Entry Agreement (ROE):
If you have done the show anytime in the last 5 years, we have your agreement on file. If not, you will need to fill out and sign it. You can download the form online and fill out all highlighted areas. Bring the completed form to the show and drop it off when you pick up you check in packet.
Link to the form: https://denverartsfestival.com/roe
Attn: The cell signal in the show is okay but not great. So, you may have to do credit card transactions offline and upload later.
Let me know if you have any questions.
Jim DeLutes
Denver Arts Festival
jdphotos7@gmail.com
Book your room for the Denver Arts Festival at the Staybridge Suites
Two ways to book, call the hotel directly or book online.
Staybridge Suites Telephone: 303-227-3000.
Staybridge rate - $174 (king bed)
To book your room online at Staybridge Suites Denver Central Park click on the Denver Arts Festival link below.
Complete your online reservation by including your contact information and credit card.
CLICK HERE TO BOOK AT STAYBRIDGE
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